Dynamic Purchasing Systems

Unlike a traditional framework, a DPS is an open system, meaning suppliers can join at any time during its lifetime, provided they meet the qualification criteria. This flexibility ensures a constantly refreshed pool of suppliers, encourages competition, and makes it easier for new entrants and SMEs to access opportunities throughout the term.

The DPS is a fully digital procurement system, making the process faster, more efficient, and accessible for both buyers and suppliers. By eliminating paper-based procedures, it streamlines communication, reduces administrative burden, and ensures real-time updates throughout the procurement cycle.

Once suppliers are admitted to the DPS, buyers can run mini-competitions for specific projects or requirements. This process ensures competitive pricing, promotes quality delivery, and allows buyers to select the most suitable supplier for each individual need. Mini-competitions also provide flexibility, enabling contracting authorities to tailor evaluation criteria to the unique requirements of each project.

A DPS operates under the UK Public Contracts Regulations 2015 (PCR 2015), ensuring full legal compliance for contracting authorities. This means procurement through a DPS is transparent, fair, and aligned with statutory requirements, giving buyers confidence that their processes meet regulatory standards.

A DPS supports micro commissioning by enabling buyers to break down larger projects into smaller, manageable packages of work. This approach creates opportunities for SMEs (Small and Medium Enterprises) to participate in procurement processes they might otherwise lack the capacity to deliver as a single large contract. By offering smaller, more accessible lots, the DPS promotes inclusivity, competition, and local economic growth.