What is a Dynamic Purchasing System (DPS)?

A DPS is a procedure available for contracts for works, services and goods commonly available on the market. As a procurement tool, it has some aspects that are similar to an electronic framework agreement, but where new Suppliers can join at any time. It has its own specific set of requirements as set out in Regulation 34 of the Public Contracts Regulations 2015.

A DPS is a two-stage process. First, in the initial setup stage, all Suppliers who meet the selection criteria and are not excluded must be admitted to the DPS. Unlike framework agreements, Suppliers can also apply to join the DPS at any point during its lifetime. Individual Call-Off Contracts are awarded during the second stage. In this stage, the LCP Member invites all Suppliers within a specific Service Category under the DPS to bid for a specific contract.

It is emphasised that admission to the DPS only requires Suppliers to demonstrate their suitability, ability, and capability to deliver the type of requirements for the applicable Service Category. There is no requirement to submit any type of tender as part of the application for admission. Therefore, the decision on the best value-for-money offering can only be decided at the Tender stage for each individual requirement, and equal treatment requires that all Suppliers enrolled to the LCP DPS have the opportunity to bid.

 

Benefits for Suppliers of being on a DPS:

  • Sustain and grow your business: Access a much broader range of opportunities to bid for local and regional construction projects that meet your skillset
  • Showcase your organisation: LCP suppliers can bring their brands to life by highlighting service value, differentiation and quality to a wider, relevant potential market
  • Boost your credibility: Gaining accreditation to – and being associated with – an LCP approved Framework helps boost your organisation’s status
  • Network for insights: Join a wide network of suppliers and benefit from the knowledge share opportunities
  • Free to join

Benefits for LCP Members of using a DPS:

  • Compliance with Public Contracts Regulations 2015
  • Access to an accredited and compliant supply chain
  • Ability to grow your market place and drive competition
  • Reduced resource for above threshold procurements
  • Access to Market Intelligence that can inform future commissioning strategies.
  • Support strategic aims such as: SME’s, Localism and Social Value

 

The new Professional Services DPS is available for use by LCP members from 01st April 2019.
The new DPS for Minor Works will be available from July 2019.


DPS for Construction, Estates and Property Professional Services

DPS for Minor Works

  • Please visit the Minor Works page for further information.

CHARACTERISTICS OF A DPS

Suppliers can apply to join for free at any time

Applications are encouraged from SME’s

No limit on the number of Suppliers for each category

Applicants do not need to provide all services under each category

Completely electronic process resulting in a saving in time

JOINING THE DPS

Applicants complete the Selection Questionnaire once only when applying to join the DPS

Easy to join - there is no requirement to submit any type of tender as part of the application for admission to the DPS

CALL - OFF CONTRACTS UNDER THE DPS

No value limit for individual requirements as OJEU compliant process has been undertaken in putting the DPS in place

Suppliers who meet the search criteria will be given access to tenders

Minimum of 10 days for Suppliers to submit a tender response

No standstill period

Building efficiencies into procurement

LCP’s Framework Agreement brings efficiencies in the form of cost control, quality of outcomes, process standardisation and class-leading performance management.
It
offers clear benefits for both clients and providers in terms of:

Benchmarking performance: Based on Constructing Excellence, LCP’s KPI framework and specialist KPI Engine ensure optimum performance monitoring and management of each project. Aggregation of performance data from projects across London allows LCP to offer benchmarking of both client and provider performance in order to drive continuous improvement.